Excessive Use of Common Printer Essays

Excessive Use of Common Printer Essays Excessive Use of Common Printer Essay Excessive Use of Common Printer Essay Last week, the Supply Manager reported a sudden increase in the utilization of office paper and ink of the common printer. However, based on the central data, work loads have not increased so surprisingly the upsurge in the use of the common printer is not work-related. Many non-work-related printed documents were recovered from the printer area. More so, there were a lot of papers wasted and scattered all over the mentioned area. In addition, the frequency of refilling the ink cartridge have also doubled. These are the main concerns that are needed to be addressed to conserve and maximize office supplies.Causes of Excessive Use of Common PrinterBased on the investigation conducted, the following were deemed the causes of excessive use of common printer:l   Most of the employees have used the printer to print personal files.l   Many of the file printed have large dark fonts and colored graphics.l   Since printing is a free service, many employees take advantage of this feature by printing in bulk to save money on their part.Effects of Excessive Use of Common PrinterBecause of the misuse of the common printer, the following are the consequences:l   Wastage of office paper.l   Rapid decrease of ink levels of printer cartridges.l   Frequent occurrence of paper jam and printer jam due to the bulk of printer jobs that can interfere in the work flow in the workplace.l   Additional cost for the budget of supplies.l   Cluttered printer area that negatively affects the ergonomics of the workplace.Recommendations to Stop the Excessive Use of Common PrinterThe following are suggested to lessen and even eliminate the excessive use of common printer:l   Print only materials needed for work.l   Printing of personal files should be banned.l   When printing, make sure that the a paper should be maximized. The length, font size and quality of printing should always be taken in consideration when printing to prevent the excessive use of paper.l   Scrap pa pers should be recycled.l   There should be a central monitoring station that will regulate the printing in the whole office to prevent abuse.